Under the direction and supervision of the President / Chief Executive Officer, the Chief Operating Officer (COO) will be responsible for the efficient operation and administration of the Agency's Property Operations, Section 8, Public Safety, Client Services, and Information Technology functions and staff. The Incumbent may be assigned to meet with and present to the Board of Commissioners or other stakeholders on behalf of the President/Chief Executive Officer. The Incumbent's work will also involve highly responsible professional activity requiring independent judgment and initiative in developing and maintaining a high-quality effort through administering and supervising activities in managing large public housing programs for low-income families.

The COO collaborates with the CEO to design, develop and implement business strategies, plans, and procedures that align short and long-term objectives with organizational vision and strategy. This position serves as an active senior leadership team member, contributing to strategy development across the HABD and using industry expertise and knowledge to translate actionable goals that drive goal attainment. In partnership with the President and CEO, the COO will support the HABD Board of Directors and its Committees in developing an effective and engaged Board.

The Incumbent will represent the HABD at professional gatherings, on community boards, and at civic events, as appropriate. All activities must support the HABD mission, strategic goals, and objectives.

Essential Duties and Responsibilities:

The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed.

§ Confer regularly with the President/Chief Executive Officer on Property Operations and Rental Assistance Programs and other functions of direct leadership regarding administrative operations, goals, progress toward meeting goals, and problem areas. Collaborate and coordinate work with other senior leaders and functional departments as needed for optimal outcomes.

§ Oversee the management of Property Operations, Rental Assistance Programs, Public Safety, Client Services, and Information Technology departments to achieve goals and progress.

§ Work with departmental leadership to identify and address operational needs and to proactively improve HABD operations.

§ Provide visionary leadership to staff and ensure long-term sustainability of agency operations by developing goals and objectives, implementing strategies, promoting collaboration between departments, and building relationships with external customers.

§ Directly supervise designated departments to ensure they adhere to HABD policies and procedures and comply with all HUD requirements.

§ Lead and oversee the development and implementation of internal policies, procedures, and strategic goals for the Property Operations, Rental Assistance Programs, Public Safety, Client Services, and Information Technology departments.

§ In conjunction with other senior leaders, the Chief Operating Officer will direct the planning and implementation of the departmental operating budgets and exercise sound judgments in determining the most efficient allocation of resources.

§ Confer regularly with the Chief Financial Officer (CFO) to ensure the long-term sustainability and financial viability of HABD operations.

§ Assure that all reports, as required by the Board of Commissioners or HUD, are prepared and submitted on time.

§ Provide input into developing HABD's Five (5) Year and Annual Agency Plan.

§ Provide the type of leadership that will promote harmonious labor relations at HABD.

§ Plan and develop new and revised programs, policies, procedures, and strategies for improved delivery of housing services consistent with the HABD Mission Statement and Strategic Plan.

§ Collaborate with staff on preparing program analysis, policies, and procedures for the President/Chief Executive Officer.

§ Confer with and listen to employees and provide guidance (as appropriate) regarding employees' concerns.

§ Prepare and review the scope of services for Request for Proposals (RFPs) and other procurement documents as needed.

§ Supervise and identify innovative and industry-guided best practices for technology systems, networking security systems, and agency infrastructure.

§ Perform other duties as requested by the President/Chief Executive Officer.

Minimum Qualifications:

§ Bachelor's Degree from an accredited four-year college or university with major coursework in Public Administration, Business Administration, Finance, Economics, Urban Planning or a related field required.

§ A minimum of ten (10) years of related management experience in the public sector, nonprofit housing, community development in the public or private real estate sectors, with at least five (5) years of experience in an executive or senior management level role.

§ A minimum of five (5) years of supervisory experience is required.

Preferred Qualifications:

§ Master's Degree preferred.

§ Experience with Public Housing and/or Section 8 programs with a thorough knowledge of HUD regulations.

§ Strong preference for the following: Institute of Real Estate Management certifications; Accredited Residential Manager, Accredited Commercial Manager, and Certified Property Manager.

Special Requirements:

Possession of a valid Alabama driver's license and safe driving record for those required to drive or allowed to drive on behalf of HABD.

Supervision: Yes

Technical Skills:

To perform this job successfully, the employee should have strong computer skills (e.g., MS Word, Excel, PowerPoint, and Outlook). Preferred knowledge of public housing software data systems such as Yardi,

Yardi Payscan, Yardi VendorCafe, EPC, and other HUD centric platforms. Must have the ability to learn other computer software programs as required by assigned tasks. Strong emotional intelligence and ability to foresee conflicts and coordinate multiple projects simultaneously.

Highly proficient in collaborative work, adaptable to shifting goals and priorities. Must have strong writing, editing, and oral communication skills and works well in a fast-paced environment.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; reaching and grasping; operating computers and other office equipment; moving about the office; and attending onsite and offsite meetings. The employee must be able to exchange information in person, in writing, and via telephone. The employee must occasionally transport up to 25 pounds.

Work Environment:

The work environment characteristics described here represent those an employee encounters while performing this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Office environment: The noise level in the work environment is usually moderate

Housing Authority of the Birmingham District

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